Career & Work
PTO Accrual Calculator
Calculate how much paid time off you've accrued based on your accrual rate and time worked, and project future balances.
Current PTO balance
64 hrs
≈ 8 work days
Full annual accrual: 160 hrs (~20 days)
How the PTO Accrual Calculator works
Enter your accrual rate per pay period, how many periods have passed, and any PTO already used. The calculator multiplies out your accrued hours and subtracts what you've taken to find your current balance.
Frequently asked questions
Where do I find my accrual rate?
Check your pay stub or employee handbook — it's usually listed as hours earned per pay period, or a total annual PTO allowance.
Does this account for PTO caps?
No — some employers cap how much PTO you can accrue before you must use it. Check your company policy for any maximum balance limits.
Guides that cover this
Understanding Your Paycheck and Getting Paid FairlyHow take-home pay, overtime, freelance rates, and time off actually get calculated — with a free tool for each.How PTO Accrual Actually Builds Up Per Pay PeriodA worked example showing how paid time off accrues gradually across pay periods rather than being granted all at once.Why Your PTO Balance Didn't Match What HR ShowedCommon reasons a self-calculated PTO balance diverges from an official HR system's figure.Accrual-Based PTO vs. Lump-Sum PTO: How Each WorksThe difference between PTO that accrues gradually per pay period and PTO granted as a full lump sum at the start of the year.How to Use the PTO Accrual CalculatorA quick walkthrough of tracking how much paid time off has been earned based on an accrual rate.PTO Accrual Calculator: How It Works and How to Use ItA quick guide to the pto accrual calculator — what it calculates, how the math works, and tips for getting an accurate result.